Troop Finances

FINANCE REPORTS Make sure to refer to Volunteer Essentials for all financial procedures (pages 145-170)
** NEW FOR 2011 START OF G.S. YEAR: Below is the new copy of the Resolution Form that needs to be filled out by each troop with those authorized to sign checks on the account and taken to the bank. Here are your options: 1. If you want a debit card for your troop, council is no longer requiring quarterly statements; however, any purchases made with the debit card, those receipts must be copied and turned in with your year-end financial statements. If you choose to get a card, you must have a new signature card filled out along with the new Resolution Form. 2. Any troops that would like to have only 1 signature required for their checks, must get a new signature card filled out along with the new Resolution Form. 3. If any troop is changing signers on their account, you must get a new signature card and Resolution Form. 4. If any troop chooses to still have 2 signatures and no signers have changed, all you will need is the new Resolution Form. * Please keep in mind that Chris Bench and Jean Wilkinson need to be on every account. Each account must** have a minimum of 3 signers, no signers may be related. You may have more than 3 signers if you choose.

resolution bank form	Additional Money Earning Request Form
PA Tax Exempt Form	Council Financial Aid Form
Debit Card Procedures	If you would like to switch to only need 1 signature for checks, please visit Mars National to fill out new signature card
Bank Account Procedures
Bank Account Information Card * needs filled out at the beginning of each G.S. year Info to fill this out: Service Unit # 2647, Mars National, Bank Routing # is first set of numbers on the bottom left of your checks, Branch address is Route 19, Checking acct#: please have this filled in.	Please refer to Volunteer Essentials for the following procedures and more: Bank Account, Debit Cards, Disbanding Troops, Discrepancies in Bank Acct, etc.
troop bank acct info procedures
*** You are able to get a debit card rom Mars National Bank. However, you must turn in every receipt for the year with your end-of-year financial reports.
END OF YEAR - FORMS THAT NEED TO BE TURNED IN
Annual Troop Group Year End Summary 1 Copy of the Annual Finance Report (BOTH PAGES) - You can attach an Excel Spreadsheet to this report as well List of your check transactions - you can make copy of your checkbook or use an excel spreadsheet. Here is an example to use. Just first page of the Most Recent Bank Statement - Please list any outstanding checks and/or deposits to front page of most current bank statement. If you have been reimbursed for more than $200.00, you must provide COPIES of receipts All yearly financials should be kept for 7 years **You should only carry $25.00 per girl over to the next year. If more, you will have to state why more

HELPFUL HINTS AS YOU GO THROUGH THE YEAR:

Always write in the note section of the check what the check you are writing out is for (ex: event, registration, expenses, etc.)
Try to reimburse yourself for one item such as program supplies or badges, donations, parties, etc. This will be easier for you to put your expenses into categories at the end of the scouting year.
Keep a folder throughout the year to keep yourself organized. Keep everything in there such as bank statements, receipts, etc.
When you reimburse yourself, put all receipts together with a note of the check # for the reimbursement.
Make sure you get a copy of the cookie sales and magnut sales report as soon as sale is completed.
Make sure you check bank statements every month as they come in and balance your checkbook!
After resolution for year, draw a line underneath the balanced amount so you know where to begin for the next year